Office Administrator
Exinity, Cyprus
Job Description
Exinity Group is a new global wealth management organisation with an ambitious mission to create a new generation of empowered investors and traders. The Group is home to its various retail businesses including Alpari International, FXTM and a soon new retail offering under the Exinity name. We’re meeting the needs of aspirational young adults who want secure access to both cash based and leveraged investment products, with innovative solutions.
Our global network of offices and regulations spans Europe, the Middle East, Africa, Asia and Latin America, and we have already attracted over 3 million clients across 180 countries. We have offices in Cyprus, Asia, Africa, Latin America and the City of London.
At Exinity, we believe in the freedom to succeed. It’s not just a promise we make to our clients and partners, but to our people too. We encourage our people to learn from each other, to exchange information and best practices in an open-minded environment, and to advance by building up their skills and responsibilities. We do this in order to create prosperity for our customers, our brands, and our people.
The Office Administrator will ensure the smooth operation of the HQ office. This role is tailored to cover all the enquiries that might arise from all the Departments. At the same time, this person will be assisting the Manager of Administration with day-to-day needs.
Responsibilities:
Provide day-to-day administration support for the office
Manage boardroom bookings, greeting guests
Arranging associates executive gifts
Assist in Corporate documents’ execution and filing
Manage phone calls/ emails
Assist in Business Trips process
Organizing internal and external meetings
Arranging regular office checks in coordination with Maintenance and Security
Manage correspondence by answering emails and phone calls
Update Stock control on a regular basis
Messenger Services and post (CY and abroad)
Handle payments through the relevant software and maintain budget control
Handle all office related orders (Stationary, kitchen supplies, cleaning supplies)
Drive continuous improvement of office working environment and identify opportunities for improvements
Assist in planning and managing of the office budget
Ensure that office policies and procedures are implemented appropriately
Handle corporate apartments (control occupancy, cleaning before and after stay, maintenance, etc.)
Perform other duties requested by the Manager of Administration
Requirements
- Organizational skills
- Time management skills
- Communication skills
- Attention to detail
- Confidentiality
Benefits
Medical Insurance
Performance-related bonus
Paid sick leave days for self and for taking care of your dependents
Interest Free Loans
Flexible Working Hours
Compensation for working extra shifts, weekends, and public holidays
A focus on your wellbeing, including talks and access to self-development tools